Safety Specialist

Please submit resume and cover letter with salary requirements

Purpose/Customer Impact:  This position is the project, information and communication hub for all safety and safety-related training activities across the Portland Water District.  Raises safety awareness across the District through training, the coordination of safety efforts, accident investigations and onsite inspections.  Develops and enforces policies to establish and maintain a culture of safety and safety awareness, including evaluating and monitoring safety practices and procedures across all of the facilities to assess risk and legal compliance. Performs tasks and supports activities/programs associated with the Human Resource function, and must maintain strict confidentiality.

Reporting Relationships:   Reports to: Director of Employee Services    Direct Reports: None

Interrelationships: Daily contact with employees at all levels of the organization, weekly contact with service suppliers, and administrators, occasional contact with Federal and State agencies, insurance agents and other outside resources. 

Independent Action:  In collaboration with the Director of Employee Services, provides recommendations for high impact/cost programs.  Plans/conducts and coordinates multiple projects within specialization areas.  Takes initiative and collaborates to meet organization objectives.

Essential Accountabilities:

  • Ensures safety compliance policies and procedures for normal and emergency situations are written, reviewed, approved, and updated at appropriate intervals. Is knowledgeable of and stays current on applicable State, Federal and local laws and ordinances.
  • Provides technical and process guidance to all levels of the organization, including interpretation and implementation of requirements. Ensures proper ergonomic set-ups for computer work stations. 
  • Continuously develops and provides ongoing safety and compliance education methods for all employees, to ensure they understand their responsibilities. This includes offering personal expertise or providing outside sources to aid the education and competencies of individuals, teams or committees. Conduct new employee orientation, and follow-up to ensure that all initial training is completed.
  • Identifies key metrics to track compliance with safety requirements for each PWD organizational unit. Provide regular up-to-date reports on training delivered, compliance, and the status of projects. Track progress over time and proactively initiate changes to improve compliance.
  • Utilizes various PWD software systems to ensure historic and current data on training, policy changes, inspections, accidents, injuries, near misses, SDS, etc. are captured and maintained. 
  • Maintains a clear designation of roles and responsibilities for safety related training and compliance. Collaborates with supervisors/managers or groups (i.e.  Fall Protection, Lock Out/Tag Out,) to establish directed action plans and accountabilities for areas needing work attention. Chairs and coordinates the Safety Committee that meets at least quarterly
  • Drives the process for, and then partners with, responsible parties for safety audits, job hazard analyses and reduction, investigations (including those resulting from driver complaints, and vehicle accidents), root cause analysis, equipment safety needs analyses, and contractor compliance.
  • Conducts periodic random safety audits and represents PWD during external audits. Directs on-going communications with Maine Municipal Association on safety efforts for Leadership program.
  • Maintains the SDS database and the Employee Safety website on SharePoint, to ensure all employees have access to safety information, policies, procedures, and training opportunities.
  • Partners with Purchasing Agent on selection of personal protective equipment and other safety supplies
  • Performs other duties as assigned, including assisting with other functions in the Employee Services Department, other company trainings, and various company-wide employee programs/events.

Essential Job Functions:  Extended keyboard usage, sitting, telephone usage, bending, twisting, clear verbal and written communications, reaching, driving, visual accuracy, squatting, standing, lifting (max of 25 lbs.)

Minimum Requirements: An individual must be able to perform Essential Job Functions and Accountabilities satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Minimum of 4 four years of safety/compliance experience or Associates degree and a minimum of 2 years direct work experience. Trainer and HR experience also preferred.
  • Must demonstrate practical knowledge of State, Federal and local laws and ordinances that pertain to the District's safety/compliance requirements, and identify hazards in the workplace.
  • Must be an excellent communicator and collaborator. Strong writing/verbal skills essential.  Experience leading other cross-functional efforts a strong plus. Must act as both an internal consultant and work well with teams, and possess good group speaking skills.
  • Must be computer savvy and data/information driven. Must effectively utilize or establish processes to capture, track and report on key metrics, projects, programs or other activities. Must have the ability to provide analysis of data that can be applied to risk assessment or other specific situations.
  • Must be proficient in Microsoft Word, Excel and PowerPoint.
  • Must demonstrate experience/skill in:  project management, multi-tasking/time management, problem solving, building and maintaining positive relations, collaboration, being self-directed and a continuous learner.
  • Demonstrated ability to pay close attention to detail, and be highly organized.
  • Must maintain the utmost confidentiality with employee and sensitive company information.
  • Must possess and maintain a State of Maine Drivers' License, with a satisfactory driving record.
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