Facilities Manager

Purpose/Customer Impact:  Develop and manage programs to ensure sustainable maintenance and operations of PWD administrative facilities. Work with Operational departments to develop and implement corporate facilities and maintenance initiatives.

Reporting Relationships:   Reports to: Director of Asset Management and Planning/ Engineering Services Manager

Direct Reports: Facilities Maintenance, Fleet and Stockroom personnel

Interrelationships: Daily contact with department forepersons and supervised employees, regular contact with contractors, vendors and the District’s Engineering, Water and Wastewater Services on asset management maintenance and project collaborations.

Independent Action: Use independent judgment to provide direction, planning, and management for the facilities workforce. Responsible for implementation of departmental goals.

Essential Accountabilities:

  • Manage and assume responsibility for Facility Maintenance, Fleet and Stockroom. Plans, organizes, supervises and coordinates the operation, maintenance, adjustment and repair of the District’s administrative buildings and associated facility equipment including building automation, HVAC, mechanical, electrical, plumbing, security, fire/life safety systems, and grounds maintenance programs.
  • Working with Operations establishes and manages District wide facilities building maintenance programs. 
  • Act as project lead for various facility related capital projects.  Develops 5-year Capital Improvement Program for Administrative Facilities and Fleet.
  • Establish standards and safe work practices for operational and maintenance tasks.  Create and maintain Standard Operating Procedures for the functional areas including Facility Maintenance, Fleet Maintenance and Stockroom operations.
  • Develops annual work plans and prepare budget. Implement work plan and budget.  Ensure the appropriate and cost effective allocation of resources.
  • Develop employees for current and future roles. Provide a training program to develop staff. Make continuous learning part of the daily tasks. Evaluate and manage employee performance.
  • Perform administrative and supervisory duties in the functional areas. Coordinate the resources to achieve program goals. Facilitate and sponsor a work environment based on team principles.
  • Demonstrate competencies in operations and maintenance, planning and project management, quality assessment, communication and technology utilization.
  • Represent the District's interest in various programs, such as planning, facilities maintenance/operations, emergency response, security and other related initiatives.
  • Create monitoring systems to evaluate performance and progress in meeting established goals. Ensure the accuracy of data. Create an environment that encourages continuous improvement.
  • Perform related duties, as required.

Essential Job Functions: Sitting, standing, walking, bending, reaching, grasping, twisting, climbing, kneeling, squatting, keyboard usage, driving, visual accuracy, clear verbal and written communication, lifting (max 25 lbs.). See functional assessment form for details.

Minimum Requirements: An individual must be able to perform Essential Job Functions and Accountabilities satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Minimum of associate’s degree required (example; facility maintenance technology, civil/environmental engineering technology, building/industrial technology, public/business administration or other applicable). Four year degree preferred. Equivalent experience considered.
  • Ability to obtain Certified Facility Manager credentials.
  • Must obtain Building Operator Certification Level II within three years of date of hire.
  • 3-5 years’ experience in utility/facility operations and/or maintenance, or comparable experience; preferably in supervisory roles of increasing responsibility.
  • Demonstrate knowledge and experience with industrial technologies, especially in evaluating processes, developing alternatives, and implementing changes to create an environment of continuous improvement for the department's programs, procedures and systems. Experience with a quality management system preferred.
  • Possess computer experience and proficiency with Microsoft Office Suite. Ability to easily learn other software programs. Experience with asset management, scheduling, and process reporting/evaluation software preferred.
  • Demonstrate effective written and verbal communication skills for customer service interaction, creating procedures and reports, communicating goals and objectives, managing employees, participating on inter-departmental teams, and developing consensus in various forums.
  • Continuing education in business administration, supervision, and/or performance management.
  • Possess and maintain a valid State of Maine Driver’s License, with a satisfactory driving record.
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